The Legal Administrative Assistant II would provide a full range of secretarial, clerical and administrative support to legal staff.

Main Job Duties and Responsibilities

• answer telephones and greet clients
• respond to clients and provide information to clients
• maintain paper and electronic filing systems following recognized procedures and standards
• process and track legal work through current systems
• record and monitor deadlines
• collect and retrieve information from files as needed
• create, format, revise and edit legal documents such as wills, deeds, trusts, POAs, and HIPAA 
• prepare and edit correspondence, letters, memos, and spreadsheets
• review and proofread documents and correspondence to ensure accuracy
• process and distribute documents effectively
• input and track timekeepers’ hours 
• maintain accurate expense account records

Key Job Skills and Competencies

• planning and organizational skills
• able to adapt to changing priorities and demands
• deadline-driven
• strong verbal and written communication skills
• attention to detail and accuracy
• sound judgment and decision-making skills
• information collection and management
• able to effectively handle sensitive and confidential information
• ability to work effectively as part of a team
• able to work well under pressure

Education and Experience

• 2 – 3  years working experience in a legal firm 
• prefer an associate’s degree or work experience
• advanced working knowledge of MS Office
• knowledge of legal procedures

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